Free Records of work covered PP1 to Grade 12

The CBC/ CBE records of work covered are essential professional documents used by teachers in Kenya to track the KICD curriculum concepts, skills, and activities actually taught in the classroom. Unlike forward-planning documents, records of work covered provide an honest, retrospective record of syllabus progress, highlight areas needing remedial intervention, and ensure instructional continuity across terms. Use the grade directory below to access 100% free, editable templates for Grade 1 through Grade 12, organized across Term 1, Term 2, and Term 3. Download Records of Work template here.

Download Free CBE Records of Work Covered by Grade

Click your grade level below to find free, editable CBE records of work covered organized by learning area for Term 1, Term 2, and Term 3:

Early childhood (PP1-PP2)

• PP1 Records of Work Covered
• PP2 Records of Work Covered

Lower Primary (Grades 1–3)

• Grade 1 Records of Work Covered
• Grade 2 Records of Work Covered
• Grade 3 Records of Work Covered

Upper Primary (Grades 4–6)

• Grade 4 Records of Work Covered
• Grade 5 Records of Work Covered
• Grade 6 Records of Work Covered

Junior School (Grades 7–9)

• Grade 7 Records of Work Covered
• Grade 8 Records of Work Covered
• Grade 9 Records of Work Covered

Senior School (Grades 10–12)

• Grade 10 Records of Work Covered
• Grade 11 Records of Work Covered
• Grade 12 Records of Work Covered

What is a Record of Work Covered?

A record of work covered is a statutory teaching log that documents the specific curriculum content, competencies, and practical tasks completed by learners during instructional time. While a scheme of work details what a teacher expects to teach, the record of work covered reflects what was actually delivered in class.

Maintaining up-to-date records of work covered serves three primary pedagogical purposes:

• Curriculum Accountability: It provides verifiable evidence of syllabus pacing and benchmark coverage for internal quality assurance, departmental heads, and curriculum appraisal.
• Instructional Continuity: If a teacher is transferred, absent, or handling a shared stream, the incoming educator can immediately identify the exact point reached without interrupting learner progression.
• Formative Reflection: Documenting which learners grasped an objective allows teachers to plan timely remedial activities or adjust the pacing of upcoming lessons.

Standard Record of Work Covered Format

Although individual schools and educational zones may use customized stationery, a standard record of work covered template in Kenyan CBE institutions features the following essential columns:

1. Date and Week: The calendar date and academic week of the term when the lesson took place.
2. Lesson / Period: The specific period allocation (e.g., Lesson 2 or Double Period).
3. Strand and Sub-Strand: The exact learning area focus derived from the official curriculum design.
4. Specific Learning Outcomes / Work Covered: A brief, factual summary of the skill, concept, or practical task completed (e.g., “Learners measured regular shapes and calculated perimeter using metric units”).
5. Remarks / Reflections: Actionable teacher observations regarding student understanding, incomplete exercises, postponed practicals, or concepts requiring a brief recap.
6. Signatures: Columns for the subject teacher’s initials and regular endorsement by the Head of Department (HOD) or Headteacher.

Records of Work Covered vs. Schemes of Work and Lesson Plans

To keep your professional records aligned, it is important to distinguish the specific role each document plays in the instructional cycle:

• Schemes of Work (Term Forecast): A forward-looking plan that divides curriculum designs across a 10-to-14-week term, mapping out expected weeks, strands, lessons, and learning resources.
• CBE Lesson Plans (Daily Preparation): A detailed roadmap for a single lesson or double period, outlining step-by-step introduction, development, learner activities, and assessment techniques.
• Records of Work Covered (Retrospective Record): The factual, historical record of what learners accomplished, accounting for unforeseen schedule changes, sports days, or pacing adjustments.

When compiling your records, cross-check learning areas with the official KICD curriculum designs. The curriculum designs provide national benchmarks, while your record of work confirms how those benchmarks are achieved in practice.

Primary Records of Work Covered (Grade 1 to Grade 6)

Teachers managing primary records of work covered across Grades 1–6 document foundational literacy, numeracy, hygiene, and environmental competencies. In Lower Primary (Grades 1–3), entries often reflect integrated practical activities and interactive play-based learning. In Upper Primary (Grades 4–6), entries shift toward formal subject competencies, including Agriculture, Science and Technology, Social Studies, and Creative Arts.

All downloadable primary templates available on TeachersKE are completely free to save, customize, and print for your classroom files.

Junior School and Senior School Records of Work Covered

At the Junior School (Grades 7–9) and Senior School (Grades 10–12) levels, records reflect specialized subject pathways, laboratory sessions, technical projects, and career-oriented learning areas. Because secondary schedules often include double laboratory periods or extended project workshops, your record of work covered should specify experiment completions, safety demonstrations, and project milestones.

How to Fill and Maintain Your Record of Work Covered

Sustaining an accurate record does not require extensive administrative time if you establish an efficient classroom routine:

1. Record Immediately After the Lesson: Spend 60 seconds at the end of each period or at the end of the school day to log the work completed. Avoid waiting until the end of the week, as vital observations will be forgotten.
2. Be Specific Rather Than Generic: Do not write vague notes like “Taught topic” or “Covered strand.” State the actual concept learned or exercise completed (e.g., “Learners identified parts of a flower and sketched a pistil”).
3. Write Meaningful Remarks: Use the remarks column to guide your next lesson. Notes like “Most learners struggled with question 4; recap before moving to division” turn a routine log into a powerful diagnostic tool.
4. Document Legitimate Deviations: If a scheduled lesson was interrupted by an assembly, co-curricular activity, or public holiday, record the reason clearly rather than copying the planned scheme entry.

Common Mistakes to Avoid in Record-Keeping

• Pre-filling Entries in Advance: Writing entries weeks ahead defeats the purpose of the document. A record of work covered must describe completed work, not future expectations.
• Mechanically Copying the Scheme of Work: If class progress lagged or moved faster than scheduled, the record of work must capture the true classroom reality.
• Leaving Remarks Columns Empty: Leaving remarks blank implies passive compliance. Reflective remarks show proactive classroom management.
• Mixing Confidential Learner Data: Do not record individual disciplinary actions or confidential medical issues in a general syllabus tracking record.

Complementary CBE Teaching Materials

To support your complete instructional workflow, access our comprehensive library of free teacher resources:

• CBE Schemes of Work: Full-term schemes aligned with rationalized curriculum designs.
• CBE Lesson Plans: Comprehensive daily and weekly lesson preparation guides.
• CBE Lesson Notes: Formatted subject notes to support classroom presentation and learner revision.
• KICD Curriculum Designs: Official national learning guidelines and competency breakdowns.

Frequently Asked Questions

Where can I download free records of work covered?

Select your class level from the grade directory at the top of this page. Each grade page contains free, downloadable Term 1, Term 2, and Term 3 templates organized by learning area.

Are records of work covered free to download on TeachersKE?

Yes. All records of work covered templates, schemes of work, and lesson planning resources on TeachersKE are completely free for Kenyan educators to download, edit, and use in their schools.

Is there a compulsory national format for records of work covered?

While core headings—such as date, week, strand, work covered, and remarks—are universally expected during institutional assessments and quality reviews, exact page layouts can vary by school. Teachers should download our free editable templates and adapt them to their school’s preferred layout.

What is the difference between a scheme of work and a record of work covered?

A scheme of work plans intended teaching ahead of the term, whereas a record of work covered documents the actual teaching completed after each lesson.

How often should a teacher update the record of work covered?

Entries should be recorded on a daily basis immediately following the lesson or at the close of each school day, ensuring that reflections and progress notes remain precise and reliable.